The person taking responsibility for the record (minute) of the meeting must be sufficiently trained and should not be the meeting The aim of the record is to provide essential information from the meeting in a form that all involved in the Child Protection Plan can understand.

Essential information includes:

  • those invited;
  • attendees and absentees; 
  • reasons for child’s/parents’/carers’ non-attendance;
  • reports received;
  • a summary of the information shared;
  • the risks and protective factors identified;
  • the views of the child and parents/carers;
  • the decisions, reasons for the decisions and note of any dissent;
  • the outline of the Child Protection Plan agreed at the meeting, detailing the required outcomes, timescales and contingency plans;
  • the name of the lead professional
  • membership of the Core Group

Participants/invitees who were unable to attend and Core Group members should receive the decision letter when approved by the Chair within five working days of the CPPM.