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Announcements and latest updates

Welcome to the Right Decision Service (RDS) newsletter for August 2024.

  1. Contingency planning for RDS outages

Following the recent RDS outages, Tactuum and the RDS team have been reviewing the learning from these incidents. We are committed to doing all we can to ensure a positive outcome by strengthening the RDS to make it fully robust and clinically resilient for the future.

We would like to invite you to a webinar on 26th September 3-4 pm on national and local contingency planning for future RDS outages.  Tactuum and the RDS team will speak about our business continuity plans and the national contingency arrangements we are putting in place. This will also be a space to share local contingency plans, ideas and existing good practice. We would also like to gather your views on who we should send communications to in the event of future outages.

I have sent a meeting request for this date to all editors – please accept or decline to indicate attendance, and please forward on to relevant contacts. You can also contact Olivia.graham@nhs.scot directly to register your interest in participating.

 

2.National  IV fluid prescribing  calculator

This UK CA marked calculator is now live at https://righdecisions.scot.nhs.uk/ivfluids  . It has been developed by a multiprofessional steering group of leads in IV fluids management, as part of the wider Modernising Patient Pathways Programme within the Centre for Sustainable Delivery.  It aims to address a known cause of clinical error in hospital settings, and we hope it will be especially useful to the new junior doctors who started in August.

Please do spread the word about this new calculator and get in touch with any questions.

 

  1. New toolkits

The following toolkits are now live;

  1. Updated guidance on current and future Medical Device Regulations

We have updated and simplified this guidance within our standard operating procedures. We have clarified the guidance on how to determine whether an RDS tool is a medical device, and have provided an interactive powerpoint slideset to steer you through the process.

 

  1. Guide to six stages of RDS toolkit development

We have developed a guide to support editors and toolkit leads through the process of scoping, designing, delivering, quality assuring and implementing a new RDS toolkit.  We hope this will help in project planning and in building shared understanding of responsibilities throughout the full development process.  The guide emphasises that the project does not end with launch of the new toolkit. Implementation, communication and evaluation are ongoing activities throughout the lifetime of the toolkit.

 

  1. Training sessions for new editors (also serve as refresher sessions for existing editors) will take place on the following dates:
  • Thursday 5 September 1-2 pm
  • Wednesday 24 September 4-5 pm
  • Friday 27 September 12-1 pm

To book a place, please contact Olivia.graham@nhs.scot, providing your name, organisation, job role, and level of experience with RDS editing (none, a little, moderate, extensive.)

7 Evaluation projects

Dr Stephen Biggart from NHS Lothian has kindly shared with us the results of a recent survey of use of the Edinburgh Royal Infirmary of Edinburgh Anaesthesia toolkit. This shows that the majority of consultants are using it weekly or monthly, mainly to access clinical protocols, with a secondary purpose being education and training purposes. They tend to find information by navigating by specialty rather than keyword searching, and had some useful recommendations for future development, such as access to quick reference guidance.

We’d really appreciate you sharing any other local evaluations of RDS in this way – it all helps to build the evidence base for impact.

If you have any questions about the content of this newsletter, please contact his.decisionsupport@nhs.scot  If you would prefer not to receive future newsletters, please email Olivia.graham@nhs.scot and ask to be removed from the circulation list.

 

With kind regards

 

Right Decision Service team

Healthcare Improvement Scotland

Nonattendance for maternity care (620)

Objectives

This guideline aims to ensure that all women who have been referred to maternity services or are currently receiving maternity care and fail to attend an antenatal appointment are followed up, with any barriers to uptake of care addressed in order to provide women with optimal care. It aims to respect women’s choice to decline antenatal care.

Scope

This guideline is intended for the use of all maternity staff in both hospital and community settings.

Please report any inaccuracies or issues with this guideline using our online form

This guideline replaces the DNA guideline.

Maternity services must be women centred and take into account social, emotional and physical factors that may affect their ability to access maternity care. If the reason why a woman has not attended an appointment is ascertained through sensitive enquiry, then alternate arrangements may be made to suit the circumstances of the individual. Consideration should be given to address the reason(s) for nonattendance including:

  • Miscarriage
  • Early pregnancy complications and admission (e.g. hyperemesis)
  • Change in booking hospital / relocation to another area
  • Misunderstanding of appointment (particularly where there are language problems or learning difficulties)
  • Alternative health beliefs leading to lack of engagement in antenatal care, including women who make an informed decision that they do not wish to accept any antenatal care.

 

Nonattendance at antenatal appointment

First non-attendance

The midwife should access TrakCare, clinical portal and badger net for

  • Recent information re non continuing pregnancy EPAS, Gynaecology, A&E, Sandyford
  • Recent information re inpatient care
  • Specialist reviews/changes to management plan
  • Care being received from another health board
  • Any difference/possible discrepancies in contact demographics
  • If TOP- Sandyford will now document on Portal/scanned documents
  1. If non-continuing pregnancy
    • Close badger net episode and outcome for no further appointment on TrakCare
    • Cancel future maternity appointments
  1. If continuing pregnancy and no evidence of care from another health board
    • Attempt to contact woman by telephone to discuss any difficulties being experienced which present a barrier for attendance
    • Utilize NHS GG&C interpreting services as per “Spoken Language, British Sign Language and Communication Support Interpreting Policy” where relevant
    • If woman/pregnant person not successfully contacted, reappoint and send letter with appointment time, date, location and send 1st class post. Consider hand delivering letter if short timescale for next appointment.
    • Letters requiring translation should be emailed to ross@ggc.scot.nhs.uk or nuzhat.mirza@ggc.scot.nhs.uk (equality and human rights team)
    • Outcome as “Did not attend – rebook” on TrakCare
    • Document nonattendance and actions taken in the “Did not attend” note on badger
    • If woman/pregnant person is successfully contacted, address childcare issues/work commitments etc., adjusting time/day/location of appointment where required
    • Transport can be arranged for women who are unable to attend if they have no access to a car available, or public transport is not a viable option; via the transport to assist women attending appointments for antenatal care. Requests should be emailed to Moreau@glasgowchildrenshospitalcharity.org
    • Discuss importance of antenatal care

Second non-attendance  

  • Midwife should repeat guidance for first non-attendance and in addition:
  • Consider contacting next of kin to confirm contact demographics
  • Liaise with additional professionals/agencies involved in the woman/pregnant person’s care, ask if they are aware of any difficulties which may be affecting the woman’s ability to attend
  • Complete and send letter A offering alternative arrangements

Third non-attendance

  • Midwife should repeat guidance for second non-attendance and in addition:
  • Inform Health visitor/GP (enquire about compliance with any previous children)
  • Check if woman known to Family nurse/SNIPS.
  • Discuss with woman actions that would be considered if no improvement in attendance/engagement with Maternity Services, e.g. request for assistance to social services.
  • Midwife should discuss necessary arrangements for maintaining engagement, e.g. further home visits or antenatal care at a suitable location. Consider if a referral is required to additional service, e.g. SNIPS,MNPI for additional support
  • A joint home visit should be considered, to assess the woman’s physical and emotional wellbeing and offer any assistance to the woman to attend the antenatal clinic, dependent on the individual situation and potential risk. Please refer to lone working policy for more information on safety around community visits. Notify the women in writing of date and time of proposed visit. – letter B
  • If home visit unsuccessful, complete and send letter C
  • Inform and discuss with team leader for further guidance and actions to be taken.

Fourth non-attendance

  • Midwife should also contact social services and determine if they have any pertinent family information.
  • Information from social work, in addition to observations from visits/discussions with woman, should inform ongoing risk and needs assessment, e.g. consider Request for Assistance or Notification of Concern where appropriate. Document in Badger social plan
  • Team Leader to escalate to Lead Midwife Community and outpatients

Women Declining Antenatal Care

  1. Community midwife to inform Team Leader and Lead Midwife Community & OPD
  2. Offer appointments / home visits for discussion of options for care
  3. Provide woman with copy of the NICE Antenatal Care guidelines (2008, updated 2019)
  4. If the woman is clear that she understands the benefits of receiving antenatal care and the risks of declining care but still choses to decline this, she has a right to do so.
  5. Seek support from appropriate Specialist Midwife team/Consultant Obstetrician.
  6. Involve appropriate support agencies – particularly where there maybe safeguarding concerns or mental capacity concerns
  7. Complete local safeguarding form for information only (unless specific welfare concerns)
  8. Ensure the woman is aware she can seek care at any point should she change her mind and has contact details to do so
  9. Document all discussions and plans made on badger

Appendix 1: Letter A

Letter A: Letter to patient who has not attended 2 Antenatal Clinic Appointments (pdf)

Appendix 2: Letter B

Letter B:Letter to patient who has not attended three Antenatal Clinic Appointments/notification of home visit (pdf)

 

Appendix 3: Letter C

Letter C:Letter to patient re notification of failed home visit (pdf)

Editorial Information

Last reviewed: 30/10/2023

Next review date: 31/10/2028

Author(s): Elaine Drennan.

Version: 2

Approved By: Maternity Clinical Governance Group

Document Id: 620