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Right Decision Service newsletter: September 2024

Welcome to the Right Decision Service (RDS) newsletter for September 2024.

1.Business case for permanent provision of the Right Decision Service from April 2025 onwards

This business case has now been endorsed by the HIS Board and will shortly be submitted to Scottish Government.

2. Management of RDS support tickets

To balance increasing demand with available capacity and financial resource, the RDS team and Tactuum are now working together to  implement closer management of support tickets. As a key part of this, we want to ensure clear, timely and consistent communication with yourselves as requesters.  

Editors will now start seeing new messages come through in response to support ticket requests which reflect this tightening up and improvement of our processes.

Key points to note are:

2.1 Issues confirmed by the RDS and Tactuum teams as meeting the critical/urgent and high priority criteria will continue to be prioritised and dealt with immediately.

Critical/urgent issues are defined as:

  1. The Service as a whole is not operational for multiple users. OR
  2. Multiple core functions of the Service are not operational for multiple users.

Example – RDS website outage.

Please remember to email ann.wales3@nhs.scot and his.decisionsupport@nhs.scot with any critical/urgent issues in addition to raising a support ticket.

High priority issues are defined as:

  1. A single core function of the Service is not operational for multiple users. OR:
  2. Multiple non-core functions of the Service are not operational for multiple users.

Example – Build to app not working.

2.2 Support requests that are outwith the warranty period of 12 weeks since the software was originally developed will not be automatically addressed by Tactuum. The RDS team will consider these requests for costed development work and will obtain estimate of effort and cost from Tactuum for priority issues.

2.3 Support tickets for technical issues that are not classified as bugs will not be automatically addressed by Tactuum. The definition of a bug is ‘a defect in the software that is at variance with documented user requirements.’  Issues that are not bugs will also be considered for costed development work.

The majority of issues currently in support tickets fall into category 2 or 3 above, or both.

2.4 Non-urgent requests that require a deployment (i.e a new release of RDS) will normally be factored into the next scheduled release (currently end of Nov 2024 and end of Feb 2025) unless by special agreement with the RDS team.

Please note that we plan to move in the new year to a new system whereby requests all come to an RDS support portal in the first instance and are triaged from there to Tactuum when appropriate.

We will be organising a webinar in a few weeks’ time to take you through the details of the current support processes and criteria.

3. Next scheduled deployment.

The next scheduled RDS deployment will take place at the end of November 2024.  We are reviewing all outstanding support tickets and feature requests along with estimates of effort and cost to determine which items will be included in this deployment.

We will update you on this in the next newsletter and in the planned webinar about support ticket processes.

4. Contingency arrangements for RDS

Many thanks to those of you who attended our recent webinar on the contingency arrangements being put in place to prevent future RDS outages as far as possible and minimise impact if they do occur.  Please contact ann.wales3@nhs.scot if you would like a copy of the slides from this session.

5. Transfer of CKP pathways to RDS

The NES clinical knowledge pathway (CKP) publisher is now retired and the majority of pathways supported by this tool have been transferred to the RDS. Examples include:

NHS Lothian musculoskeletal pathways

NHS Fife rehabilitation musculoskeletal pathways

NHS Tayside paediatric pathways

6. Other new RDS toolkits

Include:

Focus on frailty (from HIS Frailty improvement programme)

NHS GGC Money advice and support

If you would like to promote one of your new toolkits through this newsletter, please contact ann.wales3@nhs.scot

To go live imminently:

  • Focus on dementia
  • NHS Lothian infectious diseases toolkit
  • Dumfries and Galloway Adult Support and Protection procedures
  • SIGN guideline – Prevention and remission of type 2 diabetes

 

7. Evaluation projects

We have recently analysed the results of a survey of users of the Scottish Palliative Care Guidelines toolkit.  Key findings from 61 respondents include:

  • Most respondents (64%) are frequent users of the toolkit, using it either daily or weekly. A further 25% use it once or twice per month.
  • 5% of respondents use the toolkit to deliver direct patient care and 82% use it for learning
  • Impact on practice and decision-making was rated as very high, with 80% of respondents rating these at a 4-5 on a 5 point scale.
  • Impact on time saving was also high, with 74% of respondents rating it from 3-5.
  • 74% also reported that the toolkit improved their knowledge and skills, rating these at 4-5 on the Likert scale

Key strengths identified included:

  • The information is useful, succinct, and easy to understand (31%).
  • Coverage is comprehensive (15%)
  • All information is readily accessible in one place and users value the offline access via mobile app (15%)
  • Information is reliable, evidence-based and up to date (13%)

Users highlighted key areas for improvement in terms of navigation and search functionality. The survey was very valuable in enabling us to uncover the specific issues affecting the user experience. Many of these can be addressed through content management approaches. The issues identified with search results echo other user feedback, and we are costing improvements with a view to implementation in the next RDS deployment.

8.RDS High risk prescribing (polypharmacy) decision support embedded in Vision and EMIS primary care E H R systems

This decision support software, sponsored by Scottish Government Effective Prescribing and Therapeutics Division,  is now available for all primary care clinicians across NHS Tayside. Board-wide implementation is also planned for NHS Lothian, and NHS GGC, NHS Ayrshire and Arran and NHS Dumfries and Galloway have initial pilots in progress. The University of Dundee has been commissioned to evaluate impact of this decision support software on prescribing practice.

9. Video tutorials for RDS editors

Ten bite-size (5 mins or less) video tutorials for RDS editors are now available in the “Resources for providers of RDS tools” section of the RDS.  These cover core functionality including Save and preview, content page and media management, password management and much more.

10. Training sessions for new editors (also serve as refresher sessions for existing editors) will take place on the following dates:

  • Wednesday 23rd October 4-5 pm
  • Tuesday 29th October 11 am -12 pm

To book a place, please contact Olivia.graham@nhs.scot, providing your name, organisation, job role, and level of experience with RDS editing (none, a little, moderate, extensive.)

If you have any questions about the content of this newsletter, please contact his.decisionsupport@nhs.scot  

With kind regards

 

Right Decision Service team

Healthcare Improvement Scotland

 

 

 

Ferinject Infusion (438)

Warning
Please report any inaccuracies or issues with this guideline using our online form

Ferinject® Infusion (Ferric carboxymaltose)
Injection, iron (as ferric carboxymaltose) 50mg/ml
Available as 2ml, 10ml or 20ml vials

Ferinject is indicated for the treatment of iron deficiency in women with a serum ferritin of <30ug/l when:

  • oral iron preparations are ineffective
  • oral iron preparations cannot be used
  • there is a clinical need to deliver iron rapidly

The diagnosis of iron deficiency must be based on laboratory tests.

All care providers should discuss the option to use Ferinject® with a Senior Obstetrician.

Patients that meet the criteria for Ferinject® infusion should read the patient information leaflet and have any questions answered before proceeding with treatment (See appendix 1 – Patient information Leaflet) 

IMPORTANT NOTES

  • Ferinject® may cause anaphylactoid reactions, which can be immediate, severe and potentially life-threatening. Resuscitative medication and trained personnel should be available whenever Ferinject® is administered. The risk of anaphylaxis is enhanced for patients with known (medical) allergies. Fetal bradycardia may occur following administration of Ferinject®. This bradycardia is usually transient and as a consequence of a hypersensitivity reaction in the mother. Fetal monitoring should be carried out in any patients who experience a hypersensitivity reaction. CTG if ≥28 weeks fetal auscultation if <28 weeks.
  • There is a risk of extravasation that can result in long-term brown discolouration of the surrounding skin. Appendix 2 – Extravasation monitoring and management - outlines the symptoms of extravasation and its management should this occur.
  • Patients should be observed carefully during and for at least 30 minutes after administration of Ferinject®

Total Dose Infusion

  • Ferinject® should be administered during a planned daytime admission, to a locally agreed area, from Monday to Friday only. 
  • Administration can only be undertaken in a clinical area where emergency equipment is available as there is a risk of anaphylaxis and should be controlled via an infusion pump.
  • Please contact pharmacy to check total dose if required.
  • If, at any time, during the IV administration of Ferinject®, any signs of a hypersensitivity reaction, intolerance or extravasation are detected, administration must be stopped immediately.
  • The cumulative dose for repletion of iron using Ferinject® is based on the patient’s body weight and haemoglobin (Hb) level and must NOTbe exceeded.

The amount of Ferinject® required should be determined from the dosage table below.

Table 1: Determination of the cumulative iron dose

Hb

Patient body weight

g/L

Below 35 kg

35 kg to <70 kg

70kg and over

<100

500 mg

1,500 mg

2,000 mg

100 to 140

500 mg

1,000 mg

1,500 mg

For doses greater than 1000mg see maximum tolerated single dose below

Maximum tolerated single dose

A single dose of Ferinject should not exceed 1,000 mg of iron per day. 

Do NOT administer 1,000 mg of iron more than once a week

If the total dose is >1000 mg of iron, then the total dose should be divided and administered each week over a total of two weeks.

Post-iron repletion assessments

Re-assessment should be performed by the clinician based on the individual patient's condition. The Hb level should be re-assessed no earlier than 4 weeks following completion of the first treatment cycle to allow adequate time for erythropoiesis and iron utilisation. In the event the patient requires further iron repletion, the iron need should be recalculated using Table 1 above.

IV Infusion

Ferinject® is administered by intravenous infusion, via an infusion pump, up to a maximum single dose of 1,000mg of iron (up to maximum of 20mg/kg body weight). Ferinject® must be diluted only in sterile 0.9% sodium chloride infusion as shown in Table 2 below. See appendix 3 - checklist for prescribing and administration.

Table 2: Dilution plan of Ferinject® for intravenous infusion

Ferinject®

Iron

Volume of 0.9% sodium chloride infusion

 Minimum administration time

10ml

500mg

100ml

6 minutes

20ml

1,000mg

250ml

15 minutes

Contraindications:  It is important to read the current SPC for this product.

Extra Precautions for Use

Oral iron should be stopped at least 24 hours before infusion of Ferinject® and should not be started for at least 5 days following the last infusion of Ferinject®.

Extravasation of ferric carboxymaltose at the infusion site may lead to brown discolouration and irritation of the skin. In the case of extravasation, the administration of Ferinject® must be stopped immediately. See Appendix 2.

Licensed Status

Not licensed for use during the first trimester of pregnancy but can be used during the second and third  trimester and during  lactation if oral iron is ineffective or impracticable.

Appendix 1: Iron infusions - patient/relative information leaflet

Appendix 2: Extravasation monitoring and management

Extravasation monitoring

Caution should be exercised to avoid paravenous leakage when administering IV iron. Paravenous leakage at the infusion site may lead to irritation of the skin and potentially long lasting brown discolouration at the site of infusion. It should be suspected if one or more of the following is observed:

  • The infusion is not flowing freely or has stopped.
  • Swelling, discomfort, burning or pain occurs at the infusion site.

There is no published evidence to suggest that extravasation correlates with the use of positive pressure devices. It is widely thought that gravity devices minimise the risk of extravasation. Yet it is difficult to find the evidence in the literature to support this view and recent studies suggest there is no such link. The most effective safeguard against extravasation is to visually inspect the infusion site regularly. Patients should be informed about the possibility of discolouration and advised to report any signs of irritation or pain at the infusion site.

Extravasation reactions

Data supporting the management of extravasation reactions for non-cytotoxic agents are limited, and management is often extrapolated from other drugs with variable results. The guidance below is extrapolated from the West of Scotland Cancer Network guideline for the management of extravasation reactions with systemic anti-cancer therapy. For further information please refer to the guideline available here.

In case of suspected paravenous leakage, treatment requires prompt attention:

  • Stop the infusion immediately and disconnect the drip, do not remove
    the cannula.
  • Inform medical staff immediately.
  • Aspirate the extravasated drug by connecting a clean syringe to the cannula and drawing back.
  • Mark the extravasation area with a pen and remove the cannula.
  • Elevate the limb (if possible).
  • Cool the area for 24-48 hours and closely monitor the skin and underlying tissues for changes.
  • Consider referral to plastic surgery team.
  • Clearly document the management plan in the patient’s medical records.
  • Complete a clinical incident form (Datix).

Appendix 3: Checklist for prescribing and administration of Ferinject® (ferric carboxymaltose)

Editorial Information

Last reviewed: 16/03/2021

Next review date: 01/03/2024

Author(s): Susan Kafka.

Version: 3

Approved By: Maternity Clinical Governance Group

Document Id: 438