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Announcements and latest updates

Right Decision Service newsletter: September 2024

Welcome to the Right Decision Service (RDS) newsletter for September 2024.

1.Business case for permanent provision of the Right Decision Service from April 2025 onwards

This business case has now been endorsed by the HIS Board and will shortly be submitted to Scottish Government.

2. Management of RDS support tickets

To balance increasing demand with available capacity and financial resource, the RDS team and Tactuum are now working together to  implement closer management of support tickets. As a key part of this, we want to ensure clear, timely and consistent communication with yourselves as requesters.  

Editors will now start seeing new messages come through in response to support ticket requests which reflect this tightening up and improvement of our processes.

Key points to note are:

2.1 Issues confirmed by the RDS and Tactuum teams as meeting the critical/urgent and high priority criteria will continue to be prioritised and dealt with immediately.

Critical/urgent issues are defined as:

  1. The Service as a whole is not operational for multiple users. OR
  2. Multiple core functions of the Service are not operational for multiple users.

Example – RDS website outage.

Please remember to email ann.wales3@nhs.scot and his.decisionsupport@nhs.scot with any critical/urgent issues in addition to raising a support ticket.

High priority issues are defined as:

  1. A single core function of the Service is not operational for multiple users. OR:
  2. Multiple non-core functions of the Service are not operational for multiple users.

Example – Build to app not working.

2.2 Support requests that are outwith the warranty period of 12 weeks since the software was originally developed will not be automatically addressed by Tactuum. The RDS team will consider these requests for costed development work and will obtain estimate of effort and cost from Tactuum for priority issues.

2.3 Support tickets for technical issues that are not classified as bugs will not be automatically addressed by Tactuum. The definition of a bug is ‘a defect in the software that is at variance with documented user requirements.’  Issues that are not bugs will also be considered for costed development work.

The majority of issues currently in support tickets fall into category 2 or 3 above, or both.

2.4 Non-urgent requests that require a deployment (i.e a new release of RDS) will normally be factored into the next scheduled release (currently end of Nov 2024 and end of Feb 2025) unless by special agreement with the RDS team.

Please note that we plan to move in the new year to a new system whereby requests all come to an RDS support portal in the first instance and are triaged from there to Tactuum when appropriate.

We will be organising a webinar in a few weeks’ time to take you through the details of the current support processes and criteria.

3. Next scheduled deployment.

The next scheduled RDS deployment will take place at the end of November 2024.  We are reviewing all outstanding support tickets and feature requests along with estimates of effort and cost to determine which items will be included in this deployment.

We will update you on this in the next newsletter and in the planned webinar about support ticket processes.

4. Contingency arrangements for RDS

Many thanks to those of you who attended our recent webinar on the contingency arrangements being put in place to prevent future RDS outages as far as possible and minimise impact if they do occur.  Please contact ann.wales3@nhs.scot if you would like a copy of the slides from this session.

5. Transfer of CKP pathways to RDS

The NES clinical knowledge pathway (CKP) publisher is now retired and the majority of pathways supported by this tool have been transferred to the RDS. Examples include:

NHS Lothian musculoskeletal pathways

NHS Fife rehabilitation musculoskeletal pathways

NHS Tayside paediatric pathways

6. Other new RDS toolkits

Include:

Focus on frailty (from HIS Frailty improvement programme)

NHS GGC Money advice and support

If you would like to promote one of your new toolkits through this newsletter, please contact ann.wales3@nhs.scot

To go live imminently:

  • Focus on dementia
  • NHS Lothian infectious diseases toolkit
  • Dumfries and Galloway Adult Support and Protection procedures
  • SIGN guideline – Prevention and remission of type 2 diabetes

 

7. Evaluation projects

We have recently analysed the results of a survey of users of the Scottish Palliative Care Guidelines toolkit.  Key findings from 61 respondents include:

  • Most respondents (64%) are frequent users of the toolkit, using it either daily or weekly. A further 25% use it once or twice per month.
  • 5% of respondents use the toolkit to deliver direct patient care and 82% use it for learning
  • Impact on practice and decision-making was rated as very high, with 80% of respondents rating these at a 4-5 on a 5 point scale.
  • Impact on time saving was also high, with 74% of respondents rating it from 3-5.
  • 74% also reported that the toolkit improved their knowledge and skills, rating these at 4-5 on the Likert scale

Key strengths identified included:

  • The information is useful, succinct, and easy to understand (31%).
  • Coverage is comprehensive (15%)
  • All information is readily accessible in one place and users value the offline access via mobile app (15%)
  • Information is reliable, evidence-based and up to date (13%)

Users highlighted key areas for improvement in terms of navigation and search functionality. The survey was very valuable in enabling us to uncover the specific issues affecting the user experience. Many of these can be addressed through content management approaches. The issues identified with search results echo other user feedback, and we are costing improvements with a view to implementation in the next RDS deployment.

8.RDS High risk prescribing (polypharmacy) decision support embedded in Vision and EMIS primary care E H R systems

This decision support software, sponsored by Scottish Government Effective Prescribing and Therapeutics Division,  is now available for all primary care clinicians across NHS Tayside. Board-wide implementation is also planned for NHS Lothian, and NHS GGC, NHS Ayrshire and Arran and NHS Dumfries and Galloway have initial pilots in progress. The University of Dundee has been commissioned to evaluate impact of this decision support software on prescribing practice.

9. Video tutorials for RDS editors

Ten bite-size (5 mins or less) video tutorials for RDS editors are now available in the “Resources for providers of RDS tools” section of the RDS.  These cover core functionality including Save and preview, content page and media management, password management and much more.

10. Training sessions for new editors (also serve as refresher sessions for existing editors) will take place on the following dates:

  • Wednesday 23rd October 4-5 pm
  • Tuesday 29th October 11 am -12 pm

To book a place, please contact Olivia.graham@nhs.scot, providing your name, organisation, job role, and level of experience with RDS editing (none, a little, moderate, extensive.)

If you have any questions about the content of this newsletter, please contact his.decisionsupport@nhs.scot  

With kind regards

 

Right Decision Service team

Healthcare Improvement Scotland

 

 

 

Premenopausal Ovarian Masses (514)

Warning

Please report any inaccuracies or issues with this guideline using our online form

This guideline has been produced to assist clinicians with the initial assessment and appropriate management of suspected benign ovarian masses in premenopausal women. Up to 10% of women will have some form of surgery during their lifetime for the presence of an ovarian mass. In pre-menopausal women almost all ovarian masses and cysts are benign. The overall incidence of a symptomatic ovarian cyst in a pre-menopausal female being malignant is approximately 1:1000, increasing to 3:1000 at the age of 50. Pre-operative differentiation between the benign and the malignant ovarian mass in the pre-menopausal woman can be problematic with no specific tests. Exceptions are germ cell tumours with elevations of specific tumour markers such as alphafetoprotein (α-FP) and human chorionic gonadotrophin (hCG).

For the purposes of this guideline, simple cysts of 3cm or less should be considered physiological and do not merit further investigation.

The aim should be to minimise patient morbidity by conservative management where possible, use of laparoscopic techniques where appropriate, and referral to the gynaecological oncologists where appropriate.

History

A thorough medical history should be taken from the woman with specific attention to risk factors or protective factors for ovarian malignancy and a family history of ovarian or breast cancer.

Symptoms suggestive of endometriosis should be specifically considered along with any symptoms suggesting possible ovarian malignancy: persistent abdominal distension, appetite change including increased satiety, pelvic or abdominal pain, increased urinary urgency and/or frequency.

Examination and Investigations

A careful physical examination of the woman is essential and should include abdominal and vaginal examination, and examination to determine the presence or absence of local lymphadenopathy. Although clinical examination has poor sensitivity in the detection of ovarian masses, its importance lies in the evaluation of mass tenderness, mobility, nodularity and ascites.

In the acute presentation with pain the diagnosis of accident to the ovarian cyst should be considered (torsion, rupture, haemorrhage).

Imaging

A pelvic ultrasound is the single most effective way of evaluating a pelvic mass with transvaginal ultrasonography being preferable due to its increased sensitivity over transabdominal ultrasound. Routine use of CT or MRI is not indicated but where clinical or ultrasound suspicion exists, refer to Guidelines for Imaging of Gynaecological Malignancy (West of Scotland Cancer Network Guideline). CT of the abdomen and pelvis should be performed for masses with RMI >200 or in those with RMI <200 where clinical or ultrasound suspicion exists. MRI pelvis / lower abdomen should be performed in those with a complex mass which is difficult to characterise clinically or on ultrasound, or in young women (<30yrs) with suspected malignant tumour or a complex pelvic mass.

Blood tests

  1. CA125 – a serum CA125 assay does not need to be undertaken in all premenopausal women when an ultrasonographic diagnosis of a simple ovarian cyst has been made, but should be performed in all other circumstances. However it must be recognised that it is unreliable in determining whether ovarian lesions are benign or malignant as CA125 is also raised in conditions such as fibroids, endometriosis, adenomyosis and pelvic infection. Note also that CA125 is primarily a marker for epithelial ovarian tumours but is only elevated in around 50% of early stage disease.
  2.  LDH, αFP and hCG should be measured in all women under the age of 40 with a complex ovarian mass to exclude germ cell tumours.
  3. Calculate RMI – see below.

Calculation of the RMI

RMI combines three presurgical features: serum CA125 (CA125); menopausal status (M); and ultrasound score (U).
The RMI is a product of the ultrasound scan score, the menopausal status and the serum CA125 level (IU/ml) as follows:     RMI = U x M x CA125

  • The ultrasound result is scored 1 point for each of the following characteristics: multilocular cysts, solid areas, metastases, ascites and bilateral lesions. U = 0 (for an ultrasound score of 0), U=1 (for an ultrasound score of 1, U=3 (for an ultrasound score of 2-5).
  • The menopausal status is scored as 1=premenopausal and 3=postmenopausal.
  • Postmenopausal can be defined as women who have not had a period for more than one year or women over the age of 50 who have had a hysterectomy.
  • Serum CA125 is measured in IU/ml and can vary between zero to hundreds or even thousands of units.

Management

  • Women with an RMI of more than 200 should be discussed with the gynaecological oncology team and presented to the managed clinical network for gynaecological oncology after appropriate imaging as per WOSCAN Guidelines.
  • Women with small (less than 50mm diameter) ovarian cysts generally do not require follow-up as these cysts are very likely to be physiological and almost all resolve within 3 menstrual cycles.
  • Women with simple ovarian cysts of 50-70mm in diameter should have yearly ultrasound follow-up and those with larger simple cysts should be considered for either further imaging or surgical intervention.
  • Ovarian cysts that persist or increase in size are unlikely to be functional and may warrant surgical management.
  • The use of the combined oral contraceptive pill does not promote the resolution of ovarian cysts.

Surgery

  • A laparoscopic approach should be used whenever possible.
  • Aspiration of ovarian cysts, either vaginally or laparoscopically, is less effective and is associated with a high rate of recurrence.
  • Spillage of cyst contents should be avoided where possible as pre-operative and intra-operative assessment cannot absolutely preclude malignancy.
  • Where minimal access surgery is employed, consideration should be given to the use of a tissue bag to avoid peritoneal spill of cystic contents, bearing in mind the likely pre-operative diagnosis.
  • The possibility of oophorectomy must be discussed prior to surgery, documented in the notes and included in the consent form.

Editorial Information

Last reviewed: 14/12/2016

Next review date: 30/04/2023

Author(s): Morton Hair.

Approved By: Gynaecology Clinical Governance Group

Document Id: 514

References

RCOG. Management of Suspected Ovarian Masses in Premenopausal Women (Greentop Guideline No. 62). November 2011

Guidelines for Imaging of Gynaecological Malignancy. West of Scotland Cancer Network. 2014