Minutes
The person who will take the Minutes of the meeting should be identified in advance and should not be the Chairperson.
The Chairperson has the responsibility to ensure an accurate record of the discussion and key decisions are recorded and ensure appropriate administrative support is available for this purpose. Within 2 working days the decisions from the case conference should be circulated to all relevant agencies. Within 10 working days the Chairperson should ensure that the Minute and any protection plan is distributed.
The Minutes of the meeting should be treated as confidential. The Minutes should only be disseminated to those persons who have the authority and duty to consider what was discussed and decided. The Minutes should therefore be kept safely and securely.